Members, QR attendance, service hours, events and announcements in one place, built for high school and college clubs.
Sign up and set up your club in under a minute. You get a join code right away.
Share the link or code. Members join with their own accounts, so there is no roster to keep by hand.
Create a meeting, put the QR code on the projector, and watch check-ins come in live.
Members, attendance, hours, events and updates, without the spreadsheets.
Generate a QR code for every meeting. Members scan and check in, so there are no paper sign-in sheets.
A live roster with roles, statuses, and per-member attendance history. Search, filter, and manage in seconds.
Members submit hours from their phone. Officers approve with one tap, and totals update automatically.
Publish events, collect RSVPs, and see who is coming before you buy the pizza.
Attendance trends, service-hour totals and engagement, worked out from your own records.
One feed for reminders and updates. No more pinned Discord messages nobody reads.
…and more: import your spreadsheets, permission slips, tasks, a finance tracker and a password vault.
See all featuresSet up takes about a minute. Free for student clubs.
The short, honest version. Open any section for details. Last updated November 2026.
What we collect. Your name, email, optional school and graduation year, and any profile photo you add. We also keep what your club creates: meetings, events, attendance, service hours, ranks and XP, announcements, tasks, and files you upload, like hour proof photos and club logos.
People added by a club. Officers can import sign-in sheets and hour records, which can add a member's name and email before that person has an account. If that's you, signing in with the same email connects those records to your account. You can ask us to remove them.
Cookies and browser storage. We use them only to keep you signed in and remember choices, like your club, theme, sidebar and dismissed prompts. There are no ads, and we don't use advertising or third-party analytics trackers.
What we never do. We don't sell, rent, or share your personal data with advertisers or data brokers. Ever.
Photos. Location and camera details are removed from club logos, profile photos and rank icons when they're uploaded. Anyone with the link to one of these images can open it, so don't upload anything private as one. Hour proof photos are kept separate.
Security. Account passwords are hashed with scrypt and never stored in readable form. Vault passwords your club stores are encrypted at rest. Uploaded hour proofs are private to you and your club's officers.
Who else handles data. A hosting provider runs our server. Google handles optional sign-in (only your name, email and profile photo). Resend delivers email like verification links and sign-in codes. If you turn on notifications, your device's push service delivers them. They process data only to provide those functions.
Clubbie's operator. The person running Clubbie can see app-wide totals and club-level counts, like how many members and meetings a club has, and can delete a club that breaks the terms. The owner is told when that happens.
Your controls. You can leave a club anytime from Club settings. To delete your account and personal profile, ask us at clubbielive@proton.me. Club owners can delete their club and its data.
Where data lives. Clubbie runs on a single hosted server. Access to the server is restricted to the Clubbie operator.
Who sees what. Members see their own record and their club's shared content. Officers see club attendance and hours. Password-vault entries are visible only to people the owner explicitly grants, and owners always keep full control. Sensitive officer powers are off by default.
Student data. Clubs are run by students for students. Club officers are responsible for what they record about members; we provide the tools to view and remove it. Parents or students with questions can contact us and we'll route the request to the club's owner.
Backups & deletion. Deleting a club removes its data from the live database, and people keep their accounts and their records in other clubs. Server backups may retain copies for a short window afterwards.
The service. Clubbie is free for student clubs and provided as-is. We work hard to keep it fast and available, but we can't guarantee it will never be down or lose data, so keep your own backups of anything irreplaceable.
Your account. You're responsible for activity under your account and for keeping your password safe. Be at least 13 (or your school's minimum) and use your real name so your club can recognize you.
Acceptable use. Don't use Clubbie to harass anyone, store illegal content, or attempt to access other clubs' data. Club owners are responsible for what their members post.
Clubs & content. Your club's data belongs to your club. The owner controls membership and can archive or delete the club at any time. Only import people's information if your club is allowed to use it.
Removing clubs. We may delete a club that breaks these terms, is spam, or isn't a real club. Deleting it removes its data for everyone and can't be undone. The owner sees a notice the next time they open Clubbie.
Changes. We may update these terms as Clubbie evolves; material changes will be noted on this page. Continued use means you accept the updated terms. Questions: clubbielive@proton.me.